Data Processing Policy in Application Management
Borgstena collects and processes the following personal data from candidates: name, title, position, company where you work and contacts within the company, as well as business card data and all data contained in your CV or application form.
Borgstena collects candidates’ personal data by sending personal CVs, filling in the application form or from various sources of personal information accessible to the general public (websites, professional networks, media, etc.), as well as on the basis of personal references.
Borgstena processes candidates’ personal data exclusively for the purposes of human resources management and the selection or recruitment of employees.
Borgstena bases the legitimacy of the processing of candidates’ personal data according to the specific processing activities, either based on the candidates’ consent, on the basis of the execution of pre-contractual relations, or on the basis of the legitimate interest of human resources management for the pursuit of the selection and recruitment of human resources in the context of the exercise of a legitimate economic activity.
Borgstena will keep the data for the period necessary to achieve the purposes of the processing, complying with the legal deadlines, with the candidate being able to request, at any time, its deletion or exercise any other right, and with a default retention period of two years for the CVs and personal data of candidates processed by the human resources management services.
Candidates’ personal data is processed exclusively by Borgstena’s human resources management services, and no data is communicated to third parties.
In accordance with the principle of fairness and transparency and to ensure compliance with the duty to provide information, Borgstena delivers directly or makes publicly available to all data subjects, depending on how their personal data is collected, information sheets on the data processing activities carried out, which are accessible for consultation at any service point or by request to the Data Protection Officer.
The Information Sheet on Data Processing in Application Management is available at www.dataprotectionofficer.help/borgstena/information.
Borgstena facilitates the exercise of candidates’ rights regarding the protection of personal data.
In addition to always being able to lodge a complaint with the respective supervisory authority, for the exercise of any type of data protection rights, in particular the rights to withdraw consent, information, access, rectification, opposition, limitation of processing or erasure, candidates can contact Borgstena’s Data Protection Officer directly by email at email@example.com, describing the subject of the request and indicating an email address, a telephone contact address or a correspondence address for reply.
A Form for Exercising the Rights of Data Subjects is available at www.dataprotectionofficer.help/borgstena/forms or at any Borgstena service point.
Borgstena has implemented an incident management system for data protection and information security.
If any User, Service Recipient or User wishes to report the occurrence of any personal data breach, which accidentally or unlawfully results in the unauthorized destruction, loss, alteration, disclosure of or access to personal data transmitted, stored or otherwise processed, they may contact Borgstena’s Data Protection Officer or use Borgstena’s general contact details.
A Personal Data Breach Incident Report Form is available at www.dataprotectionofficer.help/borgstena/forms or at any Borgstena service point, and can also be sent by email by requesting it from the Data Protection Officer.
Borgstena has implemented a Permanent Contact Point for the management of information security and cyberspace security incidents.
Should any Applicant, User, Service Recipient or User wish to report the occurrence of an information security incident or a cyberspace security incident, they may contact Borgstena’s Permanent Contact Point via the communication channels available at www.dataprotectionofficer.help/borgstena/security/.
An Information Security or Cyberspace Security Incident Reporting Form is available at www.dataprotectionofficer.help/borgstena/forms or at any Borgstena service point, and can also be sent by email by contacting the Permanent Contact Point.
Borgstena has implemented a Whistleblowing Channel, in accordance with the legal regulations in force, guaranteeing the protection of the personal data of data subjects, under the terms of the Whistleblower Protection Policy accessible at www.dataprotectionofficer.help/borgstena/whistleblowing/.
The Whistleblower Officer at Borgstena can be contacted via the contact details available at www.dataprotectionofficer.help/borgstena/whistleblowing/.
Borgstena’s Whistleblowing Platform is accessible via the link available at https://borgstena.protecaodedenunciantes.com.
A Whistleblowing Form can be found at www.dataprotectionofficer.help/borgstena/forms or at any Borgstena service point, and can also be sent by email on request to the Whistleblower Officer.
Borgstena has implemented a Regulatory Compliance Program within the scope of the Prevention of Corruption, in accordance with the legal regulations in force, guaranteeing the protection of the personal data of the holders, under the terms of the Corruption Prevention Policy accessible at www.borgstena.com.
For the purposes of submitting complaints within the scope of the corruption prevention regime, any interested party may use,
– Borgstena’s Whistleblowing Platform, accessible via the link available at https://borgstena.protecaodedenunciantes.com or
– the Whistleblowing Form, accessible at www.dataprotectionofficer.help/borgstena/forms or at any Borgstena service point.
– either by sending a request to the Human Resources Department at the e-mail address firstname.lastname@example.org;
– or by contacting any service point in person.
This version of the Data Processing Policy in the context of Application Management has been published under the reference Version 202306.
In order to ensure its updating, development and continuous improvement, Borgstena may, at any time, make any changes deemed appropriate or necessary to its various Personal Data Protection Policies, and the respective publication in the various channels is ensured to guarantee transparency and information to Users, Service Recipients, Customers, Employees, Candidates or Suppliers.